Fees Management System (FMS)
Automate Fee Collection, Payment Tracking, Invoicing & Reporting
Manual fee collection leads to errors, delays, revenue leakage and unnecessary workload for your staff. Havteq Fees Management System digitizes the entire fee lifecycle for schools, colleges, coaching centers, training institutes from fee structure creation to online payments, reminders, receipts and financial reporting.
Our services are delivered with years of experience are passionate about developing business
What Is a Fees Management System?
A Fees Management System (FMS) is a digital platform that helps institutions and organizations manage all fee-related activities in one place — including fee structures, collections, invoices, dues, refunds, reminders and reports. It eliminates paper registers, manual calculations and scattered receipts.
With Havteq FMS, you can centralize fee collection across classes, branches, courses or membership plans and provide a convenient payment experience for parents, students and members.
Centralized Fee Data
All fee records stored securely in one system for quick access and reporting.
Digital Payments
Support UPI, cards, net banking and wallets for seamless online fee payment.
Automated Reminders
Reduce defaulters with automated fee due and overdue notifications.
Real-Time Tracking
Monitor who has paid, who is due and overall collection performance instantly.
Our team of developers and industry consultants optimize the Best Fees Management System Software and delivery cycle, thereby serving to customers appreciate bigger effective and cost savings. We've established skill set for software application progress.
Why Institutions Need a Fees Management System
Handling fees manually with registers, spreadsheets and informal tracking creates many challenges:
- Misplaced or incomplete payment records
- Difficulty in tracking dues and defaulters
- Manual calculations of late fees, discounts and concessions
- No real-time visibility of daily or monthly collections
- Time-consuming report generation for audits or management review
- Poor experience for parents and students during fee payment
Havteq Fees Management System helps you remove these bottlenecks by providing a standardized, automated and transparent fee process for all stakeholders.
Automate your fee collection with Havteq. Fast implementation, secure payments, accurate reporting. BOOK A DEMO
Simple yet flexible and powerful Fees Management System
Benefits of Havteq Change Control Management System
| Benefit | Impact |
|---|---|
| Faster change cycle times | Shorten approval and implementation delays |
| Improved compliance | Maintain full audit trail and regulatory readiness |
| Reduced risks | Evaluate and mitigate risks before change approval |
| Better visibility | Dashboards for all stakeholders and locations |
| Standardised workflows | Consistent processes across teams and plants |
| Integrated quality management | Connect change control with CAPA and deviations |
Key Features of Havteq Fees Management System
Flexible Fee Structure Management
Create and manage multiple fee structures for courses, classes, batches or membership plans:
- One-time, monthly, quarterly, half-yearly or annual fees
- Separate heads for tuition, transport, hostel, exam, library, uniforms and more
- Automatic calculation of scholarships, concessions and discounts
- Support for tax components if required
Online Fee Collection & Payment Gateway Integration
Make fee payment convenient and secure with integrated online payment options:
- Pay via UPI, credit/debit cards, net banking and wallets
- Mobile-friendly payment pages for parents and students
- Instant payment confirmation and auto receipt generation
- Reconciliation support for finance teams
Due Tracking & Automatic Reminders
Never lose track of pending fees. Havteq FMS provides:
- Real-time list of students or members with pending fees
- Customizable reminder schedules for upcoming and overdue fees
- Automatic notifications via SMS, email or WhatsApp
- Dynamic defaulter reports for management review
Invoices, Receipts & Challans
Generate professional, branded documents in a few clicks:
- Digital invoices with detailed fee breakup
- Instant receipts for every payment
- Bulk challan generation for entire classes or batches
- Download and print options for audits and parent records
Advanced Dashboards & Reports
Get complete visibility over your institution’s fee collections:
- Daily, weekly and monthly collection summary
- Defaulter and outstanding fee reports
- Student-wise payment history and ledger
- Mode-wise reports (cash, online, cheque, etc.)
- Export to Excel, PDF and other formats
Role-Based Access & Security
Ensure data security and controlled access:
- Different roles for admin, accountant, staff, teachers and parents
- Fine-grained permissions and access control
- Activity logs and audit trail for all key operations
- Secure cloud storage with regular backups
Features Coming Soon
Havteq fees management system provide you the best fee solution. It makes simple to keep track of fee structure and range.
Frequently Asked Questions
Know more about Fee Management System
Who can use Havteq Fees Management System?
Havteq FMS can be used by schools, colleges, coaching centers, training institutes, gyms, clubs and any organization that collects recurring fees from students, members or customers.
Does Havteq Fees Management System support online payments?
Yes. The system supports online payments through UPI, cards, net banking and wallets so that parents and students can pay securely from their phone or computer.
Can the system send automatic fee reminders?
Yes. You can configure automatic reminders for upcoming and overdue fees via SMS, email or WhatsApp using customizable templates.
Can fee structures and discounts be customized per student?
Yes. The system allows individual discounts, scholarships, concessions and waivers in addition to global fee structures.
Is the fee data secure?
All fee and payment data is secured using encryption, access control, backups and detailed user activity logs.
Does it support multi-branch operations?
Yes. You can manage multiple branches or campuses in a single system while still seeing branch-wise and consolidated reports.
